What is it:
An opportunity for members to demonstrate a prepared presentation, including demonstrations, speeches, monologue, and skits, in any project area.

When:

• In February or March but always before sectional Presentation Day.
• This event lasts about 4 hours

Who is in Charge:

• County Social Science Chairperson
• The committee will be comprised of 1/3 youth and 2/3 adults

What to do:

• 1 year in advance:
  • Consult with youth advisor to select date
  • Reserve rooms that are wheelchair accessible. When reserving facility, obtain a lease agreement (if not already in place) and submit unsigned to YDA for processing.
  • Notify Council Vice President of date to place on calendar.

• 6 months in advance:
  • Recruit youth and begin holding committee meetings
  • Begin publicity
  • Begin offering public speaking/demonstration workshops
  • Develop budget and check figures with Council Treasurer

• 3 months in advance:
  • Continue publicity
  • Begin recruitment of judges, emcees, and volunteer helpers
  • Produce applications and post them on the web. Applications must be approved by YDA beforehand.
  • Send out applications to all eligible participants through the 4-H office
  • Order awards (certificates and medals) after checking to make sure they are not already available at the 4-H office.

• 1 month in advance:
  • Publicize in the Timely Topics specific rules, time, directions and location of the event. Monthly deadline is the 15^th.
  • Collect applications
  • Meet with committee to confirm jobs
  • Plan refreshments

• 1 week in advance:
  • Assign presentations to rooms
  • Print up program
  • Call judges/emcees to confirm attendance
  • Confirm refreshments
  • Re-confirm facility

• Day of:
  • Conduct a judges orientation
  • Conduct emcee orientation
  • Conduct awards ceremony

• 1 week after:
  • Update the binder for the following year
  • Send thank-you cards to judges

Note:
Participants are judged against a set of criteria appropriate for their age level and degree of expertise. Members who are under 9 years old will be evaluated but will not receive awards.

Subcommittees:

• In February or March but always before sectional Presentation Day.
• Recruiting Judges
• Refreshments
• Awards Ceremony
• Judges orientation
• Emcee orientation
• Create/post applications
• Publicity

Publicity Ideas:

• Report at County Council Meeting/Executive Board meetings
• Have 4-H office send information in county club packets - Flyers must be approved by youth advisor
• Advertise in the Timely topics
• Volunteer to attend club meetings and report
• Encourage members of all ages to participate and help them with presentations

Who Can Judge:

• Jr. Judge must be in 7^th grade and have been to presentation day at least once
• Up to 1 Jr. Judge per room, 3 judges total per room
• Club leaders, parent volunteers, CE Office staff, interested adults. Judges don’t need to be a part of 4-H.

Forms:
Must be placed on the world wide web at the 4-H website