What is Leadership Overnight:
A conference for youth age 7^th grade and above to learn leadership skills

Who is in Charge:

• All-Stars
• All Star Advisor
• Leadership Overnight Youth Committee
• Social Science Chair

When/Where:

• 2 days, 2 nights (Friday-Sunday) on the first or second weekend in February.
• Typically held at Walden West in Saratoga.

What to do:

• 1 year in advance:
  • Check with youth advisor to select date
  • Reserve facility that is wheelchair accessible.  When reserving facility, obtain a lease agreement (if not already in place) and submit it unsigned to the County 4-H Advisors office for processing.
  • Notify Council Vice President of date to place on the county calendar.

• 6 months in advance:
  • Begin publicity
  • Youth begin holding committee meetings and select theme
  • Develop applications, including cost, and mention that scholarships are available. Applications must be approved by the 4-H Advisor before they are distributed.

• 3 months in advance:
  • Place applications on the web
  • Advertise specific date, time, location, directions, and who may attend in the Timely Topics.  Monthly deadline is the 15^th.
  • Recruit speakers/presenters/session leaders
  • Plan schedule
  • Re-confirm facility

• 1 month in advance:
  • Confirm speakers/presenters
  • Collect applications
  • Continue to advertise in the Timely Topics
  • Finalize the schedule with committee
  • Assign applicants to cabins
  • Assure that there is one chaperone for every 8 youth.  Chaperones must be enrolled as 4-H volunteers.

• 1 week in advance:
  • Gather supplies for session leaders
  • Create nametags
  • Fine-tune the schedule and programs

• Day of:
  • Arrive early to check out facility
  • Greet members
  • Conduct a chaperone orientation outlining safety, code of conduct, and 4-H policies
  • Orient conference participants on rules, regulations, and give an overview of the weekend.

• 1 week after:
  • Update the binder for the following year
  • Send thank-you cards to presenters

Session Ideas:

• How to fill out Jr/Teen leader forms
• How to plan your project year
• Teambuilding
• Personality Plus
• Icebreakers/Recreation
• How to give a speech
• Community Service
• Communication

Who Can Present:

• Former All-Stars
• Current All-Stars
• Adult Leaders, past and present
• County Extension Staff
• 4-Hers from other counties, youth or adult
• Interested adults with an applicable topic

Committee Positions:
There should be at least one person on the committee in charge of each of the following:

• Registration
• Free time activities
• Cabin Leaders (1 per cabin)
• Recreation (including mealtime fun)
• Opening and Closing ceremonies
• Sessions
• Dance
• Schedule
• Refreshments
• Nametags

Publicity Ideas:

• Report at County Council/Executive Board meeting
• Advertise in the Timely Topics
• Volunteer to attend club meetings to give reports
• Encourage members of all ages to attend and/or serve on the committee