What is Mega Field Day:
An event open to the public in an effort to promote 4-H and recruit new families. An opportunity to view, display, and experience 4-H project work from diverse areas of 4-H. The more people that get involved, the more successful it will be.

Who is in Charge:

• County Social Science Chairperson
• Works in conjunction with all area chairs to make sure all projects are represented
• The committee will be comprised of 1/3 youth and 2/3 adult volunteers

When:

• Ideally in October
• Usually lasts for 6 hours: 9:00 am-3:00 pm or 10:00 am-4:00 pm

What to do:

• 1 year in advance
  • Consult the Youth Advisor to select date
  • Reserve rooms that are wheelchair accessible. When reserving facility, obtain a lease agreement (if not already in place) and submit to YDA for processing.
  • Notify Council Vice President of date to put on calendar.

• 6 months in advance:
  • Begin publicity
  • Recruit youth and begin holding committee meetings to select theme

• 3 months in advance:
  • Continue publicity
  • Begin recruitment of volunteer helpers
  • Approach club/committee areas for project representation
  • Develop budget and check figures with county council treasurer
• 1 month in advance:
  • Publicize specific time, location, and directions of the event in the Timely Topics AND county wide newspaper to invite general public. Monthly deadline for TT is the 15^th.
  • Meet with committee
  • Confirm project booths and other activities, i.e. fashion show, demonstrations, skits, speeches, judging contests, etc.

• 1 week in advance:
  • Confirm refreshments
  • Re-confirm facility

• Day before
  • Set-up booths
  • Have each project representative set-up their exhibit

• Day of:
  • Answer questions
  • Greet people as they arrive
  • Manage schedule
  • Give information about 4-H to people interested in joining
  • CLEAN UP afterwards

• 1 week after:
  • Update the binder for the following year
  • Send thank-you cards to exhibitors and presenters

Sample Publicity Ideas:

• Report at County Council Meeting/Executive Board meetings
• Send information in county club packets through the 4-H office
• Advertise in the Timely topics
• Advertise in County and local newspapers
• Volunteer to attend club meetings and report
• Encourage members of all ages to attend and/or exhibit

Sample Project Exhibit Ideas:

• Project judging
• Animal showmanship demonstration
• Group demonstration
• Beehive/honey display
• Project videos
• Cooking demonstration
• Photography display
• Hands-on computer project
• Dog training demonstration
• Hands-on leather craft project
• Hands-on arts and crafts
• Club displays
• Project displays

One Person Must be in Charge of:

• Refreshments
• Greeting the public at the door and handing out a program
• Membership table
• Media Advertisements (San Jose Mercury News, TV, radio)
• Recruiting and coordinating emcees
• Entertainment program
• Thank-you cards for all that volunteer to participate